[How to] Activate corelDRAW X6 for free

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By Jill Duffy

Let's not beat around the bush: Most graphic design professionals use the very expensive powerhouse pack of apps known as Adobe Creative Suite (about $1,700 street, 4.5 stars, and our Editors' Choice) for editing images, designing pages, creating new graphics, and building websites. But Adobe  isn't the only option for design professionals, especially those who don't need the whole kit and caboodle. CorelDRAW Graphics Suite X6 ($499 direct; $199 upgrade) is a viable option for anyone who doesn't need the heavy-duty Adobe package, and isn't a Mac user. CorelDRAW is Windows-only. But it has a few new tools and features in this most recent version make it more versatile than ever before.
CorelDRAW Graphics Suite X6  comprises seven parts, all told. Within the suite, you'll find two major applications—the namesake CorelDRAW, a vector and illustration program, and Photo-Paint for image editing—and a handful of utilities: bitmap converter PowerTrace, site designing tool Website Creator, screen-capture utility Capture, full-screen browser utility Connect, and an export plug-in utility called PhotoZoom Pro 2.

Version 6 brings new features and several spruced-up tools that enable CorelDRAW to be used for new purposes, especially text-heavy designs (light page design, that is) and websites. Perhaps the two most significant changes for CorelDRAW Graphics Suite X6 are that it now supports 64-bit and multi-core machines. However, as mentioned, it's only built for Windows, with no Mac version available, which is a major drawback for many artistic professionals.

Overall Enhancements
Aside from the added support for 64-bit and multi-core machines (which effectively makes the program faster and more responsive), Corel has added a number of new tools for designers, those dealing in both print and online materials. There are hundreds of video tutorials that are very good at showing off what's new while also teaching you tricks and tips.

Across a few of the apps in CorelDRAW Graphics Suite is a tray for storing images you may want to use in your work, which has been spruced up nicely for version X6. The tray now includes little checkboxes that let you search Fotolia, Flickr, iStockPhoto, and other online sites, to find images for use. When you find an image, you can drag it to the tray to save it for later. X6 also now supports multiple trays, which appear neatly at the bottom of the screen as tabs. You can name the tabs, letting you organize your searches more effectively. Another great option here is the ability to drop a URL into the search bar and see all the graphics assets that appear on that page. Web designers in particular will find this tool handy.

A few more additions on the Web design side, in Corel Website Creator X6, help non-coders build pages with ease. Dozens of templates and Site Styles remove much of the programming pains of Web design.

What's New in CorelDRAW?
CorelDRAW has a slightly more streamlined look, now that the object docker has been cleaned up to group tools together when appropriate.

A few new features make CorelDRAW Graphics Suite X6 more multi-functional by turning it into a light page design program, which it hasn't really been before. For example, CorelDRAW now has a page-numbering feature, better abilities to change page layout sizes, a new Lorem Ipsum tool to insert placeholder text, and a button that lets you align and lock text to the baseline grid. These are necessary features for page designers and digital artists anytime they're working on text-heavy designs, such as marketing materials and brochures.

Corel has added more fonts, too, which again increases the value of the product for print designers by a shot.

For artists who are less concerned with text, the vector drawing program includes a few new shaping tools as well that "smear," "twirl," "attract," and "repel," objects or points on lines to transform their shapes. The twirl tool lets you quickly spin an object into something new simply by selecting the object and pressing the mouse. The attract tool pulls together points that you select, while repel does the opposite. The smear tool is surprisingly unsmudgy, creating even and symmetrical contours in whichever direction you pull the shape, rather than adding blurry edges. I can easily imagine graphic designers using these tools to make quick iterations on their artwork, without having to adjust every point by hand. They're quick, produce clean results, and are fun.

My favorite new feature is Color Harmonies, which let you set a color palette, then "spin" it on the color wheel so that all the relationships between colors stay intact while changing the actual output. See the slideshow to get a better look at some of these features.

What's New in Corel Photo-Paint?
The second of the two major apps in Graphics Suite X6, Photo-Paint, has fewer noticeable changes, although one new tool called the smart carver does stand out. The smart carver lets you select an object in an image and remove it, then tighten up the space left behind and patch up the area formerly covered by the object with the right background. It's a real wizard of a tool, but certainly not the first of its kind, similar to Photoshop's "content-aware fill."

The difference with Corel's tool is lets you not only delete an object, but the space taken up by that object as well without otherwise changing the proportions in the rest of the image. It works great if the image you have is too wide or tall for the space you need, and the part of the image you'd like to cut out in the middle.

The Underdog
CorelDRAW Graphics Suite X6 turns Corel's vector art app and image editing tool into programs with much greater functionality. New features upgrade the suite to make it more usable for graphic designers who work in a number of different mediums, including page design and Web design. Because Corel is still an underdog to Adobe, it's rather mind-boggling why the company made Graphics Suite X6 for Windows only, which is a major drawback for many artistic professionals who might otherwise consider using the tool. If you're a dedicated Corel user, X6 adds enough to warrant the upgrade, but if you're looking for a reason to ditch Adobe Photoshop and Illustrator, CorelDRAW Graphics Suite X6 isn't it.

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[How to] Activate corelDRAW X4 application for free

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The CorelDRAW Graphics Suite X4 is a value leader, providing capable, professional tools for just about any graphics task. The Suite includes CorelDRAW for vector-based drawing and page layout, PHOTO-PAINT for image editing and photo retouching, and several supporting utilities. While Graphics Suite X3 was a significant upgrade, going to X4 from X3 is a more evolutionary step and users will have to decide if the (primarily page layout oriented) new features will impact their workflow significantly. For users of version 12 and earlier, upgrading to X4 is highly recommended.
Description

    CorelDRAW Graphics Suite X3 is a bundle of applications for illustration, page layout, photo editing, and Web graphics.

    Provides exceptional value for design professionals, business users, teachers, students, and home users.

    Includes CorelDRAW, PHOTO-PAINT, PowerTRACE, CAPTURE, Font Navigator, bar code wizard, and more.

    Includes more than 10,000 pieces of clip art and digital images, 1000 hi-res photos, 1000 fonts, and 80 templates.

Guide Review - CorelDRAW Graphics Suite X4
The CorelDRAW Graphics Suite has long been an incredible value, combining two full-featured applications: CorelDRAW for vector-based drawing and page layout, and PHOTO-PAINT for image editing and photo retouching. Supporting utilities include PowerTRACE for bitmap to vector conversions, Bitstream Font Navigator for font management, a screen capture tool, and more. The Suite also offers import/export support for more than 100 file formats and a large collection of clip art, stock photos, fonts, and templates.

The Suite was significantly improved for version X3 with new tools for drawing and image editing, improvements to text handling, and a completely re-worked raster-to-vector conver

sion tool. Version X4 builds on the performance and stability of X3, and introduces a smaller set of enhancements, mostly in the area of page layout and typography.

When Graphics Suite X3 was released, I said the upgrade was a "no brainer." That's still true for users of version 12 and below, but users of version X3 will not see as significant a change in this version. The new features are very welcome and practical, they just might not impact every user in a big way.

As with X3, the Suite includes a printed User Guide, a spiral-bound Digital Content Manual, and quick reference card; plus you get two hours of training videos and the CorelDRAW Handbook: "Insights from the Experts." Simplifying the installation process, CorelDRAW Graphics Suite X4 is now delivered a single DVD which contains the software and bonus content.

Despite its intuitive workspace and impressive versatility, CorelDRAW has been snubbed by some industry professionals, yet it is a very capable design tool. For design pros, small businesses, home users, students, and educators, CorelDRAW Graphics Suite X4's ease of use and value are extremely tough to beat


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[How to] Activate corelDRAW x5 for free

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During the 1990s CorelDRAW dominated the world of PC-based graphics and design, but the mantle has since passed to Adobe’s Creative Suite. There’s still a strong core of users that value Corel’s more streamlined and affordable approach to design, however, and it’s those people Corel is targeting with this latest release.

With that in mind, it isn’t surprising that there’s little that’s obviously different about the new version. There’s no big interface overhaul, no flash new splash screen and no spangly new look. But under the hood, there’s plenty going on.

The first sign of this is the File | New command, which has been completely overhauled. Instead of simply dumping you on a blank page, it now fires up a dialog in which you can set various parameters, including the document’s eventual destination. Leaving the destination at its print-oriented default gives you a choice of preset page sizes and, crucially, sets the new Primary Colour Mode parameter to CMYK.

Choose the alternative Web destination and CorelDRAW not only sets the Primary Colour Mode to RGB but also switches on its new Pixels preview mode. The big advantage of this is that it lets you see exactly how artwork will be anti-aliased on export, helping you produce crisper results. Another feature that helps you produce better online output is X5’s enhanced Export for Web command. This lets you compare different export settings and manage transparency and colour palettes from a single dialog

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The Primary Colour Mode is all you need to think about when managing colour locally, but where accuracy and consistency is crucial throughout your workflow – when producing printed material for commercial use, for example – you need to take colour management seriously.

CorelDRAW Graphics Suite X5 colour handling

And with X5, Corel has finally bitten the bullet, offering industry-standard, Adobe-style colour management, instead of the idiosyncratic colour management system of previous versions.

As such, colour management in X5 is now profile-based, which has the important benefit of providing a good idea of what your final colours will look like as you work. This is handled with X5’s new Colour Proof Settings docker, where you can simulate colours onscreen, based on a chosen output profile, such as coated or uncoated print.

CorelDRAW Graphics Suite X5 colour profiles

You can also export or print your document based on the current simulation so that your client or boss doesn’t expect colours that the final output medium simply can’t produce.

Format support

It’s not just in terms of colour management that Corel acknowledges Adobe’s dominance. CorelDRAW has always been able to work with a huge range of file formats, and has extended that again here to over 60, but the focus in X5 is on much deeper support for the main Adobe formats.

Alongside new level 3-based PostScript EPS import, CorelDRAW X5 now supports Photoshop CS4 PSD files complete with adjustment layers and masks, and Illustrator CS4 AI files complete with artboards and graduated transparency. The application’s PDF support has also been updated with support for the latest Acrobat 9 format, while the Collect for Output command now defaults to exporting a PDF as a digital master rather than sending the original CDR.

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Tips For MSword 2010

Note: To Quickly search for the shortcut you need use ctrl+F in your browser to quickly navigate
Tips for Word 2010
  • You can ask to be notified by a sound when an action is available (not available in Word Starter). To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
  • If you have access to the Internet, you can download Microsoft Office Sounds from Office.com. After you install the sound files, do the following:
    1. Press ALT+F, T to open Word Options.
    2. Press A to select Advanced, and then press Tab to move to the Advanced Options for working with Word.
    3. Press ALT+S two times to move to the Provide feedback with sound check box on the General tab, and then press SPACEBAR.
    4. Press Tab repeatedly to select OK, and then press Enter.

      Note When you select or clear this check box, the setting affects all Office programs that support sound.

Navigating the Ribbon

Access any commands by using several keystrokes

Access keys let you quickly use a command by pressing several keystrokes, regardless of where you are in the program. Every command in Word 2010 can be accessed by using an access key. You can access most commands by using two to five keystrokes. To use an access key, follow these steps:
  1. Press ALT. The KeyTips are displayed over each feature that is available in the current view.
  2. Press the letter shown in the KeyTip over the feature that you want to use.
  3. Depending on which letter that you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press N, the Insert tab is displayed, together with the KeyTips for the groups on that tab.
  4. Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command.

    Note To cancel the action that you are taking and hide the KeyTips, press ALT.

Change the keyboard focus without using the mouse

Another way to use the keyboard to work with programs that feature the Office Ribbon is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse.
To do thisPress
Select the active tab of the Ribbon and enable the access keys.ALT or F10. Press either of these keys again to move back to the document and cancel the access keys.
Move to another tab of the Ribbon.F10 to select the active tab, and then LEFT ARROW or RIGHT ARROW
Expand or collapse the Ribbon.CTRL+F1
Display the shortcut menu for the selected item.SHIFT+F10
Move the focus to select the following areas of the window:
  • Active tab of the Ribbon
  • Any open task panes
  • Status bar at the bottom of the window
  • Your document
F6
Move the focus to each command on the Ribbon, forward or backward.Tab or SHIFT+Tab
Move down, up, left, or right, among the items on the Ribbon.DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW
Enable the selected command or control on the Ribbon.SPACEBAR or Enter
Open the selected menu or gallery on the Ribbon.SPACEBAR or Enter
Enable a command or control on the Ribbon so that you can change a value.Enter
Finish changing a value in a control on the Ribbon, and move the focus back to the document.Enter
Get help on the selected command or control on the Ribbon. If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.F1

Quick reference for Microsoft Word

Common tasks in Microsoft Word
To do thisPress
Create a nonbreaking space.CTRL+SHIFT+SPACEBAR
Create a nonbreaking hyphen.CTRL+SHIFT+HYPHEN
Make letters bold.CTRL+B
Make letters italic.CTRL+I
Make letters underline.CTRL+U
Decrease font size one value.CTRL+SHIFT+<
Increase font size one value.CTRL+SHIFT+>
Decrease font size 1 point.CTRL+[
Increase font size 1 point.CTRL+]
Remove paragraph or character formatting.CTRL+SPACEBAR
Copy the selected text or object.CTRL+C
Cut the selected text or object.CTRL+X
Paste text or an object.CTRL+V
Paste special.CTRL+ALT+V
Paste formatting onlyCTRL+SHIFT+V
Undo the last action.CTRL+Z
Redo the last action.CTRL+Y
Open the Word Count dialog box.CTRL+Y

Working with documents and webpages

Create, view and save documents
To do thisPress
Create a new document.CTRL+N
Open a document.CTRL+O
Close a document.CTRL+W
Split the document window.ALT+CTRL+S
Remove the document window split.ALT+SHIFT+C or ALT+CTRL+S
Save a document.CTRL+S
Find, replace and browse through text
To do thisPress
Open the Navigation task pane (to search document).CTRL+F
Repeat find (after closing Find and Replace window).ALT+CTRL+Y
Replace text, specific formatting, and special items.CTRL+H
Go to a page, bookmark, footnote, table, comment, graphic, or other location.CTRL+G
Switch between the last four locations that you have edited.ALT+CTRL+Z
Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.ALT+CTRL+HOME
Move to the previous browse object (set in browse options).CTRL+PAGE UP
Move to the next browse object (set in browse options).CTRL+PAGE DOWN
Switch to another view
To do thisPress
Switch to Print Layout view.ALT+CTRL+P
Switch to Outline view.ALT+CTRL+O
Switch to Draft view.ALT+CTRL+N
Outline view
To do thisPress
Promote a paragraph.ALT+SHIFT+LEFT ARROW
Demote a paragraph.ALT+SHIFT+RIGHT ARROW
Demote to body text.CTRL+SHIFT+N
Move selected paragraphs up.ALT+SHIFT+UP ARROW
Move selected paragraphs down.ALT+SHIFT+DOWN ARROW
Expand text under a heading.ALT+SHIFT+PLUS SIGN
Collapse text under a heading.ALT+SHIFT+MINUS SIGN
Expand or collapse all text or headings.ALT+SHIFT+A
Hide or display character formatting.The slash (/) key on the numeric keypad
Show the first line off body text or all body text.ALT+SHIFT+L
Show all headings with the Heading 1 style.ALT+SHIFT+1
Show all headings up to Heading n.ALT+SHIFT+n
Insert a tab character.CTRL+TAB
Print and preview documents
To do thisPress
Print a document.CTRL+P
Switch to print preview.ALT+CTRL+I
Move around the preview page when zoomed in.Arrow keys
Move by one preview page when zoomed out.PAGE UP or PAGE DOWN
Move to the first preview page when zoomed out.CTRL+HOME
Move to the last preview page when zoomed out.CTRL+END
Review documents
To do thisPress
Insert a comment.ALT+CTRL+M
Turn change tracking on or off.CTRL+SHIFT+E
Close the Reviewing Pane if it is open.ALT+SHIFT+C
Full Screen Reading view


Note Some screen readers may not be compatible with Full Screen Reading view.
To do thisPress
Go to the beginning of document.HOME
Go to the end of document.END
Go to page n.n, ENTER
Exit reading layout view.ESC
References, footnotes and endnotes
To do thisPress
Mark a table of contents entry.ALT+SHIFT+O
Mark a table of authorities entry (citation).ALT+SHIFT+I
Mark an index entry.ALT+SHIFT+X
Insert a footnote.ALT+SHIFT+F
Insert an endnote.ALT+SHIFT+D
Work with webpages
To do thisPress
Insert a hyperlink.CTRL+K
Go back one page.ALT+LEFT ARROW
Go forward one page.ALT+RIGHT ARROW
Refresh.F9

Edit and move text and graphics

Delete text and graphics
To do thisPress
Delete one character to the left.BACKSPACE
Delete one word to the left.CTRL+BACKSPACE
Delete one character to the right.DELETE
Delete one word to the right.CTRL+DELETE
Cut selected text to the Office Clipboard.CTRL+X
Undo the last action.CTRL+Z
Cut to the Spike.CTRL+F3
Copy and move text and graphics
To do thisPress
Open the Office Clipboard.Press ALT+H to move to the Home tab, and then press F,O
Copy selected text or graphics to the Office Clipboard.CTRL+C
Cut selected text or graphics to the Office Clipboard.CTRL+X
Paste the most recent addition or pasted item from the Office Clipboard.CTRL+V
Move text or graphics one time.F2 (then move the cursor and press ENTER)
Copy text or graphics one time.SHIFT+F2 (then move the cursor and press ENTER)
When text or an object is selected, open the Create New Building Block dialog box.ALT+F3
When the building block - for example, a SmartArt graphic - is selected, display the shortcut menu that is associated with it.SHIFT+F10
Cut to the Spike.CTRL+F3
Paste the Spike contents.CTRL+SHIFT+F3
Copy the header or footer used in the previous section of the document.ALT+SHIFT+R
Insert special characters
To insert thisPress
A fieldCTRL+F9
A line breakSHIFT+ENTER
A page breakCTRL+ENTER
A column breakCTRL+SHIFT+ENTER
An em dashALT+CTRL+MINUS SIGN
An en dashCTRL+MINUS SIGN
An optional hyphenCTRL+HYPHEN
A nonbreaking hyphenCTRL+SHIFT+HYPHEN
A nonbreaking spaceCTRL+SHIFT+SPACEBAR
The copyright symbolALT+CTRL+C
The registered trademark symbolALT+CTRL+R
The trademark symbolALT+CTRL+T
An ellipsisALT+CTRL+PERIOD
A single opening quotation markCTRL+`(single quotation mark),`(single quotation mark)
A single closing quotation markCTRL+'(single quotation mark),'(single quotation mark)
Double opening quotation marksCTRL+`(single quotation mark),SHIFT+`(single quotation mark)
Double closing quotation marksCTRL+'(single quotation mark),SHIFT+'(single quotation mark)
An AutoText entryENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)
Insert characters by using character codes
To do thisPress
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol, type 20AC, and then hold down ALT and press X.The character code, ALT+X
Find the Unicode character code for the selected character.ALT+X
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad.ALT+the character code (on the numeric keypad)
Select text and graphics
Select text by holding down SHIFT and using the arrow keys to move the cursor.
Extend a selection
To do thisPress
Turn extend mode on.F8
Select the nearest character.F8, and then press LEFT ARROW or RIGHT ARROW
Increase the size of a selection.F8 (press one time to select a word, two times to select a sentence, and so on)
Reduce the size of a selection.SHIFT+F8
Turn extend mode off.ESC
Extend a selection one character to the right.SHIFT+RIGHT ARROW
Extend a selection one character to the left.SHIFT+LEFT ARROW
Extend a selection to the end of a word.CTRL+SHIFT+RIGHT ARROW
Extend a selection to the beginning of a word.CTRL+SHIFT+LEFT ARROW
Extend a selection to the end of a line.SHIFT+END
Extend a selection to the beginning of a line.SHIFT+HOME
Extend a selection one line down.SHIFT+DOWN ARROW
Extend a selection one line up.SHIFT+UP ARROW
Extend a selection to the end of a paragraph.CTRL+SHIFT+DOWN ARROW
Extend a selection to the beginning of a paragraph.CTRL+SHIFT+UP ARROW
Extend a selection one screen down.SHIFT+PAGE DOWN
Extend a selection one screen up.SHIFT+PAGE UP
Extend a selection to the beginning of a document.CTRL+SHIFT+HOME
Extend a selection to the end of a document.CTRL+SHIFT+END
Extend a selection to the end of a window.ALT+CTRL+SHIFT+PAGE DOWN
Extend a selection to include the complete document.CTRL+A
Select a vertical block of text.CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode
Extend a selection to a specific location in a document.F8+arrow keys; press ESC to cancel selection mode
Select text and graphics in a table
To do thisPress
Select the next cell's contents.TAB
Select the previous cell's contents.SHIFT+TAB
Extend a selection to adjacent cells.Hold down SHIFT and press an arrow key repeatedly
Select a column.Use the arrow keys to move to the column's top or bottom cell, and then do one of the following:
  • Press SHIFT+ALT+PAGE DOWN to select the column from top to bottom.
  • Press SHIFT+ALT+PAGE UP to select the column from bottom to top.
Extend a selection (or block).CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel section mode
Select a complete table.ALT+F5 on the numeric keypad (with NUM LOCK off)
Move through your document
To movePress
One character to the leftLEFT ARROW
One character to the rightRIGHT ARROW
One word to the leftCTRL+LEFT ARROW
One word to the rightCTRL+RIGHT ARROW
One paragraph upCTRL+UP ARROW
One paragraph downCTRL+DOWN ARROW
One cell to the left (in a table)SHIFT+TAB
One cell to the right (in a table)TAB
Up one lineUP ARROW
Down one lineDOWN ARROW
To the end of a lineEND
To the beginning of a lineHOME
To the top of the windowALT+CTRL+PAGE UP
To the end of the windowALT+CTRL+PAGE DOWN
Up one screen (scrolling)PAGE UP
Down one screen (scrolling)PAGE DOWN
To the top of the next pageCTRL+PAGE DOWN
To the top of the previous pageCTRL+PAGE UP
To the end of a documentCTRL+END
To the beginning of a documentCTRL+HOME
To a previous revisionSHIFT+F5
After you open a document, go to the location that you were working in when the document was last closedSHIFT+F5
Move around in a table
To movePress
To the next cell in a rowTAB
To the previous cell in a rowSHIFT+TAB
To the first cell in a rowALT+HOME
To the last cell in a rowALT+END
To the first cell in a columnALT+PAGE UP
To the last cell in a columnALT+PAGE DOWN
To the previous rowUP ARROW
To the next rowDOWN ARROW
Row upALT+SHIFT+UP ARROW
Row downALT+SHIFT+DOWN ARROW
Insert paragraphs and tab characters in a table
To insertPress
New paragraphs in a cellENTER
Tab characters in a cellCTRL+TAB
Use Overtype mode
To change the Overtype settings so that you can access Overtype mode by pressing INSERT, follow these steps:
  1. Press ALT+F, T to open Word Options.
  2. Press A to select ADVANCED, and then press TAB.
  3. Press ALT+O to move to the Use the Insert key to control overtype mode check box.
  4. Press SPACEBAR to select the check box, and then press ENTER.

    To turn Overtype mode on or off, press INSERT.

Character and paragraph formatting

Copy formatting
To do thisPress
Copy formatting from text.CTRL+SHIFT+C
Apply copied formatting to text.CTRL+SHIFT+V
Change or resize the font


Note The following keyboard shortcuts do not work in Full Screen Reading mode.
To do thisPress
Open the Font dialog box to change the font.CTRL+SHIFT+F
Increase the font size.CTRL+SHIFT+>
Decrease the font size.CTRL+SHIFT+<
Increase the font size by 1 point.CTRL+]
Decrease the font size by 1 point.CTRL+[
Apply character formats
To do thisPress
Open the Font dialog box to change the formatting of characters.CTRL+D
Change the case of letters.SHIFT+F3
Format all letters as capitals.CTRL+SHIFT+A
Apply bold formatting.CTRL+B
Apply an underline.CTRL+U
Underline words but not spaces.CTRL+SHIFT+W
Double-underline text.CTRL+SHIFT+D
Apply hidden text formatting.CTRL+SHIFT+H
Apply italic formatting.CTRL+I
Format letters as small capitals.CTRL+SHIFT+K
Apply subscript formatting (automatic spacing).CTRL+EQUAL SIGN
Apply superscript formatting (automatic spacing).CTRL+SHIFT+PLUS SIGN
Remove manual character formatting.CTRL+SPACEBAR
Change the selection to the Symbol font.CTRL+SHIFT+Q
View and copy text formats
To do this:Press:
Display nonprinting characters.CTRL+SHIFT+* (asterisk on numeric keypad does not work)
Review text formatting.SHIFT+F1 (then click the text with the formatting you want to review)
Copy formats.CTRL+SHIFT+C
Paste formats.CTRL+SHIFT+V
Set the line spacing
To do thisPress
Single-space lines.CTRL+1
Double-space lines.CTRL+2
Set 1.5-line spacing.CTRL+5
Add or remove one line space before a paragraph.CTRL+0 (zero)
Align paragraphs
To do thisPress
Switch a paragraph between centered and left-aligned.CTRL+E
Switch a paragraph between justified and left-aligned.CTRL+J
Switch a paragraph between right-aligned and left-aligned.CTRL+R
Left align a paragraph.CTRL+L
Indent a paragraph from the left.CTRL+M
Remove a paragraph indent from the left.CTRL+SHIFT+M
Create a hanging indent.CTRL+T
Reduce a hanging indent.CTRL+SHIFT+T
Remove paragraph formatting.CTRL+Q
Apply paragraph styles
To do thisPress
Open Apply Styles task pane.CTRL+SHIFT+S
Open Styles task pane.ALT+CTRL+SHIFT+S
Start AutoFormat.ALT+CTRL+K
Apply the Normal style.CTRL+SHIFT+N
Apply the Heading 1 style.ALT+CTRL+1
Apply the Heading 2 style.ALT+CTRL+2
Apply the Heading 3 style.ALT+CTRL+3
To close the Styles task pane, follow these steps:
  1. If the Styles task pane is not selected, press F6 to select it.
  2. Press CTRL+SPACEBAR.
  3. Use the arrow keys to select Close, and then press ENTER.

Insert and edit objects

Insert an object
To insert an object, follow these steps:
  1. Press ALT, N, J and then J to open the Object dialog box.
  2. Do one of the following:
    • Press DOWN ARROW to select an object type, and then press ENTER to create an object.
    • Press CTRL+TAB to switch to the Create from File tab, press TAB, and then type the file name of the object that you want to insert or browse to the file.
Edit an object
To edit an object, follow these steps:
  1. With the cursor positioned to the left of the object in your document, select the object by pressing SHIFT+RIGHT ARROW.
  2. Press SHIFT+F10.
  3. Press the TAB key to reach Object name, press ENTER, and then press ENTER again.
Insert SmartArt graphics
To insert SmartArt graphics, follow these steps:
  1. Press and release ALT, N, and then M to select SmartArt.
  2. Press the arrow keys to select the kind of graphic that you want.
  3. Press TAB, and then press the arrow keys to select the graphic that you want to insert.
  4. Press ENTER.
Insert WordArt
To insert WordArt, follow these steps:
  1. Press and release ALT, N, and then W to select WordArt.
  2. Press the arrow keys to select the WordArt style that you want, and then press ENTER.
  3. Type the text that you want.
  4. Press ESC to select the WordArt object, and then use the arrow keys to move the object.
  5. Press ESC again to return to the document.

Mail merge and fields

Perform a mail merge


Note You must be on the Mailings tab to use these keyboard shortcuts.
To do thisPress
Preview a mail merge.ALT+SHIFT+K
Merge a document.ALT+SHIFT+N
Print the merged document.ALT+SHIFT+M
Edit a mail-merge data document.ALT+SHIFT+E
Insert a merge field.ALT+SHIFT+F
Work with fields
To do thisPress
Insert a DATE field.ALT+SHIFT+D
Insert a LISTNUM field.ALT+SHIFT+L
Insert a PAGE field.ALT+SHIFT+P
Insert a TIME field.ALT+SHIFT+T
Insert an empty field.CTRL+F9
Update linked information in a Word source document.CTRL+SHIFT+F7
Update selected fields.F9
Unlink a field.CTRL+SHIFT+F9
Switch between a selected field code and its result.SHIFT+F9
Switch between all field codes and their results.ALT+F9
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.ALT+SHIFT+F9
Go to the next field.F11
Go to the previous field.SHIFT+F11
Lock a field.CTRL+F11
Unlock a field.CTRL+SHIFT+F11

Language bar

Handwriting recognition
To do thisPress
Switch between languages or keyboard layouts.Left ALT+SHIFT
Display a list of correction alternatives.
windows button
+C
Turn handwriting on or off.
windows button
+H
Turn Japanese Input Method Editor (IME) on 101 keyboards on or off.ALT+~
Turn Korean IME on 101 keyboards on or off.Right ALT
Turn Chinese IME on 101 keyboards on or off.CTRL+SPACEBAR
Tips
  • You can select the keyboard shortcut for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings.
  • The Windows logo key
    windows button
    is available on the bottom row of keys on most keyboards.

Function key reference

Function keys
To do thisPress
Get Help or go to Microsoft Office.com.F1
Move text or graphics.F2
Repeat the last action.F4
Select the Go To command (Home tab).F5
Go to the next pane or frame.F6
Select the Spelling command (Review tab).F7
Extend a selection.F8
Update the selected fields.F9
Show KeyTips.F10
Go to the next field.F11
Select the Save As command.F12
SHIFT+Function key
To do thisPress
Start context-sensitive Help or reveal formatting.SHIFT+F1
Copy text.SHIFT+F2
Change the case of letters.SHIFT+F3
Repeat a Find or Go To action.SHIFT+F4
Move to the last change.SHIFT+F5
Go to the previous pane or frame (after you press F6).SHIFT+F6
Select the Thesaurus command (Review tab, Proofing group).SHIFT+F7
Reduce the size of a selection.SHIFT+F8
Switch between a field code and its result.SHIFT+F9
Display a shortcut menu.SHIFT+F10
Go to the previous field.SHIFT+F11
Select the Save command.SHIFT+F12
CTRL+Function key
To do thisPress
Expand or collapse the Ribbon.CTRL+F1
Select the Print Preview command.CTRL+F2
Cut to the Spike.CTRL+F3
Close the window.CTRL+F4
Go to the next window.CTRL+F6
Insert an empty field.CTRL+F9
Maximize the document window.CTRL+F10
Lock a field.CTRL+F11
Select the Open command.CTRL+F12
CTRL+SHIFT+Function key
To do this:Press
Insert the contents of the Spke.CTRL+SHIFT+F3
Edit a bookmark.CTRL+SHIFT+F5
Go to the previous window.CTRL+SHIFT+F6
Update linked information in a Word 2010 source document.CTRL+SHIFT+F7
Extend a selection or block.CTRL+SHIFT+F8, and then press an arrow key
Unlink a field.CTRL+SHIFT+F9
Unlock a field.CTRL+SHIFT+F11
Select the Print command.CTRL+SHIFT+F12
ALT+Function key
To do thisPress
Go to the next field.ALT+F1
Create a new Building Block.ALT+F3
Exit Word 2010.ALT+F4
Restore the program window size.ALT+F5
Move from an open dialog box back to the document, for dialog boxes that support this behavior.ALT+F6
Find the next misspelling or grammatical error. ALT+F7
Run a macro.ALT+F8
Switch between all field codes and their results.ALT+F9
Display the Selection and Visibility task pane.ALT+F10
Display Microsoft Visual Basic code.ALT+F11
ALT+SHIFT+Function key
To do thisPress
Go to the previous field.ALT+SHIFT+F1
Select the Save command.ALT+SHIFT+F2
Display the Research task pane.ALT+SHIFT+F7
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.ALT+SHIFT+F9
Display a menu or message for an available action.ALT+SHIFT+F10
Select the Table of Contents button in the Table of Contents container when the container is active.ALT+SHIFT+F11
CTRL+ALT+Function key
To do thisPress
Display Microsoft System Information.CTRL+ALT+F1
Select the Open command.CTRL+ALT+F2

Basic shortcut in microsoft word office

Display and use windows

To do thisPress
Switch to the next window.ALT+Tab
Switch to the previous window.ALT+SHIFT+Tab
Close the active window.CTRL+W or CTRL+F4
Restore the size of the active window after you maximize it.ALT+F5
Move to a task pane from another pane in the program window (clockwise direction). You may have to press F6 multiple times. F6
Move to a task pane from another pane in the program window (counterclockwise direction).SHIFT+F6
When more than one window is open, switch to the next window.CTRL+F6
Switch to the previous window.CTRL+SHIFT+F6
Maximize or restore a selected window.CTRL+F10
Copy a picture of the screen to the Clipboard.PRINT SCREEN
Copy a picture of the selected window to the Clipboard.ALT+PRINT SCREEN

Use dialog boxes

To do thisPress
Move to the next option or option group.Tab
Move to the previous option or option group.SHIFT+Tab
Switch to the next tab in a dialog box.CTRL+Tab
Switch to the previous tab in a dialog box.CTRL+SHIFT+Tab
Move between options in an open drop-down list, or between options in a group of options.Arrow keys
Perform the action assigned to the selected button; select or clear the selected check box.SPACEBAR
Select an option; select or clear a check box.ALT+the letter underlined in an option
Open a selected drop-down list.ALT+DOWN ARROW
Select an option from a drop-down list.First letter of an option in a drop-down list.
Close a selected drop-down list; cancel a command and close a dialog box.ESC
Run a selected command.Enter

Use edit boxes within dialog boxes

Note An edit box is a blank in which you type or paste an entry, such as your user name or the path of a folder.
To do thisPress
Move to the beginning of the entry.HOME
Move to the end of the entry.END
Move one character to the left or right.LEFT ARROW or RIGHT ARROW
Move one word to the left.CTRL+LEFT ARROW
Move one word to the right.CTRL+RIGHT ARROW
Select or cancel the selection of one character to the left.SHIFT+LEFT ARROW
Select or cancel the selection of one character to the right.SHIFT+RIGHT ARROW
Select or cancel the selection of one word to the left.CTRL+SHIFT+LEFT ARROW
Select or cancel the selection of one word to the right.CTRL+SHIFT+RIGHT ARROW
Select from the cursor to the beginning of the entry.SHIFT+HOME
Select from the cursor to the end of the entry.SHIFT+END

Use the Open and Save As dialog boxes

To do thisPress
Display the Open dialog box.CTRL+F12 or CTRL+O
Display the Save As dialog box.F12
Open the selected folder or file.Enter
Open the folder one level above the selected folder.BACKSPACE
Delete the selected folder or file.DELETE
Display a shortcut menu for a selected item such as a folder or file.SHIFT+F10
Move forward through options.Tab
Move back through options.SHIFT+Tab
Open the look in list.F4 or ALT+I

Undo and redo actions

To do thisPress
Cancel an action.ESC
Undo an action.CTRL+Z
Redo or repeat an action.CTRL+Y

Access and use task panes and galleries

To do thisPress
Move to a task pane from another pane in the program window. You may have to press F6 multiple times.F6
When a menu is active, move to a task pane. You may have to press CTRL+Tab multiple times.CTRL+Tab
When a task pane is active, select the next or previous option in the task pane.Tab or SHIFT+Tab
Display the full set of commands on the task pane menu.CTRL+SPACE BAR
Perform the action assigned to the selected button.SPACE BAR or Enter
Open a drop-down menu for the selected gallery item.SHIFT+F10
Select the first or last item in a gallery.HOME or END
Scroll up or down in the selected gallery list.PAGE UP or PAGE DOWN

Close a task pane

  1. Press F6 to move to the task pane, if it is necessary.
  2. Press CTRL+SPACEBAR.
  3. Use the arrow keys to select Close, and then press Enter.

Move a task pane

  1. Press F6 to move to the task pane, if it is necessary.
  2. Press CTRL+SPACEBAR.
  3. Use the arrow keys to select Move, and then press Enter.
  4. Use the arrow keys to move the task pane, and then press Enter.

Resize a task pane

  1. Press F6 to move to the task pane, if it is necessary.
  2. Press CTRL+SPACEBAR.
  3. Use the arrow keys to select Size, and then press Enter.
  4. Use the arrow keys to resize the task pane, and then press Enter.

Access and use available actions

To do thisPress
Display the shortcut menu for the selected part.SHIFT+F10
Display the menu or message for an available action or for the Autocorrect Options button
or the Paste options
button. If more than one action is present, switch to the next action and display its menu or message.
ALT+SHIFT+F10
Move between options in a menu of available actions.Arrow keys
Perform the action for the selected item on a menu of available actions.Enter
Close the available actions menu or message.ESC

How to turn of full screen mode in microsoft word office

Turn Off Full Screen Mode

Full screen mode displays as much of your document on the screen as possible. In this mode, Word removes screen elements like the menu bar, toolbars, and scroll bars. To restore your toolbars and menus, turn off full screen mode.
  • If a document is open, do one of the following:
    • Press ALT+V to display the View menu, and then press U to turn off full screen mode.
    • If the Full Screen toolbar is visible, click Close Full Screen.
  • If a document is not open, follow these steps:
    1. Press CTRL+N to start a new document.
    2. Press ALT+V to display the View menu, and then press U to turn off full screen mode.
Quit and restart Word. If Word starts correctly, you have resolved the issue. The issue is that Word was closed when full screen mode was active, and Word retained that setting.

For more information about full screen mode, click the following article number to view the article in the Microsoft Knowledge Base:
290947 Menus and toolbars disappear and "Repeat Value:8" is displayed on Status bar

How to turn on the default toolbar in microsoft word

Turn On the Default Toolbars

On the View menu, point to Toolbars. Note whether any toolbars are selected. If none of the toolbars is selected, select those that you want. To do this, click the toolbar name. Repeat this procedure for each toolbar that you want to be displayed. The toolbars selected by default are the Standard and Formatting toolbars, as well as the Task Pane.

Note If you cannot see the menu bar, press ALT+V to display the View menu, and then press T to display the Toolbar menu.

Quit and restart Word. If Word starts correctly, you have resolved the issue. The issue is that the default toolbars and menu bar were turned off when you quit Word, and Word retained those settings.

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